Current Vacancies

GEMS SCHOOL is looking for enthusiastic and dynamic candidates from an English schooling background for the following positions:

Qualitfications:

  • MBA with knowledge on human resource management, financial management and information management.
  • Minimum 5 years of experience in relevant industry/ field.
  • Strong English and Nepali communication skills (written and spoken).

Reports to : Board of Directors

Duties and Responsibilities: 

  • Organizational leadership
    • General Functions:
      • Lead and administer the institution.
      • Create positive climate and provide effective leadership by modeling integrity, vision and ethical behavior.
    • Policy Making:
      • Provide relevant and crucial input to the board for drafting policy
      • Identify and advice management on policy implications inherent in issues and agenda items presented for board discussion.
      • Establish and manage a system for periodic review of school / college operations.
      • Establish and enforce administrative procedures for each area of school/college operations.
    • Planning
      • Plan new venture(s), conduct a feasibility study and discuss with the board. Upon approval, implement the project/venture.
      • Introduce new changes in the system, infrastructural development, etc.
      • Final authority with regard to all the policy matters rest with Executive Directors, Founder Directors and the Board of Directors.
      • Ensure that plans are built around and drawn from the mission, vision and goals.
      • Keep the board informed on progress toward accomplishing plans and goals.
    • External leadership roles:
      • Be the face of the school in the community.
      • Perform as a proactive leader.
      • Participate in local and/or international associations and conferences.
    • Decision making:
      • Encourage participation in policy development and decision making
      • Allow for a Distributive Leadership pattern- that clearly delineates responsibility and authority
    • Strategic Planning:
      • Work with the Board of Directors and Instructional Leaders to develop a strategic plan.
      • Oversee the allocation of resources to drive the best balance between financial and operational concerns.
      • Hire, fire and oversee performance of senior-level staff whose jobs will be to support/lead the operations and finance as per Directors approval.
    • Perations and Finance:
      • Oversee school operations: budgeting, accounting, human resources, contract management, compliance, etc.
      • Work with outside counsel to support the needs of the organization.
      • Manage any required facility acquisition, maintenance and renovation efforts.
    • Human Resources:
      • Ensure that resources are allocated for professional and staff development.
      • Encourage professional development and staff recognition programs.
      • Engage in ongoing learning.
      • Remain alert to industry trends with regards to employee salaries and benefits.
      • Develop attractive incentives/compensation packages for employees.
      • Develop motivation and team building programmes for staff
    • Public Relation/ Correspondence:
      • Respond to parents and guardians queries regarding fees structure and administrative concerns.
      • Deal with parties such as student unions affiliated to different political parties, government offices, local youth clubs, political parties etc. and consult with Founder Director/Executive Directors as per requirement.
    • Laws and Regulations:
      • Be aware of laws and regulations that affect the institution.
      • Inform the board and trustees about major laws, regulations / changes in laws and regulations.
      • Ensure that administrative procedures exist and are followed to comply with law and regulation.
      • Represent the institution in legal matters.
      • Advise the board about laws and regulations that affect the board.
        
Employee Signature        
Employee Name:         Date:         
I certify that I have read and understand the responsibilities assigned to this position.
        
Supervisor's Signature        
Supervisor's Name        
Supervisor's Title         

Qualification:

  • Bachelors degree in a relevant field.
  • Minimum 2 years of experience in relevant industry/ field.
  • Basic computer skills.

Duties and Responsibilities :

  • To arrive at School well ahead of the school Assembly and report to the Vice Principal / Academic Coordinator and receive instructions, if need be.
  • To report to the Vice Principal/Academic Coordinator after classes are over about any matter that needs attention from higher authorities.
  • To prepare and execute regular programme for running the academic aspects like designing routines for various clases.
  • To run all classes in his/her block in an efficient and orderly manner.
  • To oversee:
    • If teachers in his/her level are punctual in entering their classes.
    • If they are conducting their teaching as scheduled.
    • If the subject matter is correctly taught.
    • If rolls have been called and attendance recorded.
    • If homework's/ class-work books are regularly checked.
  • To examine and check:
    • If students have come in full school uniforms.
    • If they have properly pared their nails and cropped their hair short.
    • If they are maintaining the sanctity and decorum of the school.
  • To award appraisal or punishment in case of dire necessity.
  • To supervise if all work entrusted to the teacher under him/her is being done satisfactory.
  • To keep a record of the teacher's performance and to inform the Vice Principal/Academic Coordinator if found otherwise.
  • To take actions against students who do not do home-work, play truant and are found undisciplined.
  • To abide by and implement directives received from the Vice Principal/Academic Coordinator or higher Authorities.
  • To be available during out of school/hours whenever need arises.
  • To oversee students' conduct and activities before and after school and during recess and lunch breaks and take necessary actions in breach of the school rules.
  • To report to the parents on the students' weak areas and take appropriate measures in consultation with heads of departments and keep record of their progress.

Qualification :

  • Master's degree in Human Resources.
  • Minimum 5 years of experience in HR management
  • Skilled in HR Information system (HR software)

Duties and Responsibilities: 

  • Maintain administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities
  • Accomplish staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
  • Complete special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
  • Maintain professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing networks.
  • Maintain the work structure by updating job requirements and job descriptions for all positions.
  • Maintain a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
  • Ensure planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
  • Maintain employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.
  • Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.
  • Prepare matters for advertisements.
  • Recruitment: This includes developing job descriptions and person specifications, preparing job adverts, checking application forms, short-listing, making necessary arrangements for interview and carrying out candidate reference/ background checks.
  • Coordinate with finance department in making payroll and maintaining employee records.
  • Detail entry of new staff like salary, academic personal data etc. on software
  • Issue contract letter to new staff and renewals for old one.
  • Issue cheque books, visa debit card etc. to new staff.
  • Draft and issue letters, including but not limited to the following:
    • Resignation acceptance letter
    • Experience letters
    • Recommendation letters
    • Salary certificates
    • Letter of Appreciation
    • Warning/Disciplinary letters
    • Show cause notice
    • Promotion/Appreciation letters
    • Permanent/Temporary status letters
  • Check vehicles logbook that includes the record of maintenance and fuel consumption of all vehicles.
  • Prepare a duty roster of administrative staff for special events or contingency holidays.
  • Guiding, motivating and supervising supporting and administration staff, observe their performance, giving corrective suggestions and report the same to the concerned authority.
  • Deal with parties such as student unions affiliated to different political parties, local Youth Clubs, political parties etc. and consult the Founder Director/Executive Directors as to how much to pay. However, a certain right can be assigned with regard to taking decision for donation.
  • Prepare letters/documents to concerned parties and officers.
  • Coordination with HSEB for renewal and affiliation, subject addition, yearly renewal for A-Level from Education Ministry.
  • Act on the directives received from the higher authorities.
  • Make rounds for physical verification of assets and infrastructure on a weekly basis.
  • Prepare a summary of staff attendance, lateness/early arrival on a monthly basis and report the discrepancies to the Directors.
  • Follow up with block in charges, principal and others for term-wise evaluation of all staff (ECA, teaching, non-teaching).
  • Report the evaluation of staff to be terminated /promoted at least three months prior to the end of academic session to the Directors based on the evaluation of staff.
  • Contribute to team effort by accomplishing related results as needed.

Salary no bar for suitable candidates.

Interested candidates may send the completed employee application form along with copies of credentials, a passport size photo and a letter of intent to the Director at career@gems.edu.np latest by 26th June, 2018.